Managing an institution subscription

An institution subscription provides access to the directory for multiple users.


Accessing your Crockford admin account

To manage your account go to and sign in with your administrator login details.

Your administrator login is the email address and password used when purchasing your subscription. (The email address we send order confirmations and renewal reminders to.)

If you do not know your administrator login details please contact


Changing your admin email address or password

Sign in to and go to Change Login.

Please use a current email address – this is the address subscription renewals and password reminders will be sent to.


Setting up access for your members

Sign in to and go to Institution Admin.

Enter an institution name – this will be displayed when your members visit the Crockford website.

There are three ways to set up access for your members. You can choose to use one or more of these methods:

IP authentication - register your IP address(es) to provide automatic access for everyone in your office.

EZProxy - libraries and colleges using EZProxy can also offer remote access to their members by registering their EZProxy IP address.

Referring URL - redirect users to Crockford Online from a password protected page on your own website.


IP address authentication

Registering your IP addresses grants automatic access to the full Crockford directory for everyone in your office. Your IT department should be able to supply the relevant IP addresses.

On the IP addresses tab click on Add new IP address. Enter an address in the box provided and click save.

IP Address

This can be a single address (e.g. or an address range (e.g. You can save multiple IP addresses.

Anyone visiting the Crockford website from one of your IP addresses will be logged in automatically.


Access via EZProxy

If your institution uses EZProxy you can also set up remote access to the directory for your members.

On the Institution Admin page simply register your EZProxy IP address in the same way as your office IP address.


Access via referring URL

This option allows you to redirect your members to the Crockford website from a password-protected page on your own website.

On your own website: add a link to the Crockford website on a password-protected webpage. This should be a secure page only your members can access (not a public webpage). Ensure you use the full Crockford URL including the https:// prefix.

On the Crockford My Account website: Go to the Institution Admin page and click on the Referring URL tab. Enter the full URL of your webpage in the box provided and click save.

Referring URL

To access Crockford Online your members should sign in to your own website then click on the link to the Crockford site. They will be redirected and signed in automatically.


Changing your access options

The access options for your members can be changed at any time. Simply login to the website as an admin – using your email address and password – and go to My Account.